For Property Managers
You don’t need better spreadsheets.
You need fewer of them.
LeaseBase™ replaces the patchwork of tools you’re duct-taping together — rent tracking, maintenance coordination, owner reporting, tenant communication — with one platform that scales with you.
Sound familiar?
It’s Sunday evening. You’re reconciling rent across three spreadsheets because your current software can’t show you which owners got paid and which didn’t. An owner texted asking about a maintenance issue you closed two weeks ago. A tenant emailed about a lease renewal you haven’t started.
You know there’s better software out there. But every time you look, you think: “I can’t afford two weeks of downtime migrating data. I can’t risk losing tenant records. I can’t explain to my owners that we’re switching again.”
So you stay. Not because the tools work — because switching feels worse.
Now imagine this
Monday morning. You open one dashboard and see every property, every tenant, every payment, every open work order. An owner logs into their portal and sees their financial summary without calling you. A maintenance request came in overnight — already triaged, vendor notified, tenant updated.
You just took on 15 more units. You didn’t hire anyone. Your Sunday evenings are free.
The switch takes an afternoon, not a month
Three steps. We handle the hard part.
Import your data
Upload your spreadsheet (CSV or Excel). Properties, units, tenants, leases, vendor contacts — one file. Export from your current system, import into LeaseBase.
LeaseBase notifies tenants
Professional portal invitations go to every tenant. Automated follow-ups on day 3, 7, and 10. You don’t chase anyone.
Watch the board
A live pipeline shows every tenant’s progress: invited, portal active, payment set up. Most tenants are online within the first week.
You see exactly where every tenant is
Across every property, every owner. One board.
| Tenant | Owner | Unit | Invited | Portal | Payment | Status |
|---|---|---|---|---|---|---|
| Maria Garcia | J. Thompson | 123 Oak #1 | ✓ | ✓ | ✓ | Ready |
| James Wilson | J. Thompson | 123 Oak #2 | ✓ | ✓ | — | Reminder sent |
| Sarah Chen | R. Patel | 456 Elm | ✓ | — | — | SMS day 7 |
Automated follow-ups run on day 3 (email), day 7 (text), and day 10 (you get an alert). Most tenants are set up within the first week.
What your owners see
Every owner gets their own portal with real-time visibility into their properties:
- Financial summaries — income, expenses, and net for each property
- Maintenance status — open work orders, completed repairs, costs
- Occupancy overview — who’s leased, who’s vacant, lease expirations
- Scheduled reports — monthly statements delivered automatically
They stop calling you for updates. You look more professional. You retain more clients.
What changes for your operation
Before
- Sunday reconciliation across 3 spreadsheets
- Maintenance updates via text, email, and phone
- Owners calling for status they can’t see
- Lease renewals tracked in your head
- Adding units means adding admin hours
After
- One dashboard for all owners and properties
- Work orders with vendor dispatch and tracking
- Owner portals with self-serve reporting
- Automated renewal alerts at 90/60/30 days
- Adding units means adding rows, not hours
Everything you need in one platform
Rent collection & tracking
Online payments, autopay, late fee automation, and per-owner financial views.
Maintenance & vendors
Work orders, vendor dispatch via SMS magic links, cost tracking, and a full vendor portal.
Leases & e-sign
Templates, unlimited digital signatures, renewal tracking, and compliance monitoring.
Owner dashboards
Per-owner portals with financials, maintenance updates, and scheduled monthly statements.
Portfolio Intelligence
Portfolio intelligence, daily briefings, maintenance triage, and AI-powered renewal recommendations.
Communication
Tenant messaging, announcements, SMS notifications, and compliance-checked legal notices.
Founding Partner pricing
One plan. Everything included. No add-on upsells. Locked for 12 months.
Founding Partner Rate — Locked for 12 Months
Example: 20 occupied units = $99 + $100 = $199/mo
Everything included:
- ✓ Online rent collection
- ✓ Maintenance Pro & vendor portal
- ✓ Tenant & lease management
- ✓ Unlimited e-signatures
- ✓ Document templates
- ✓ SMS notifications
- ✓ Portfolio Intelligence & daily briefings
- ✓ Advanced reporting & tax categories
- ✓ Owner portals & invite flow
- ✓ Bank sync & auto-categorization
- ✓ Zillow & premium syndication
- ✓ Full tenant screening
After the 12-month lock, standard PM pricing: $199/mo + $7/unit.
At 20 units, you save over $140/mo during the Founding Partner period.
Your rate locks the moment you activate. No credit card required to apply.
How it compares
At 30 occupied units, here’s what you’d pay per month.
Buildium
$420/mo
AppFolio
$450/mo
LeaseBase™
$249/mo
Buildium Growth plan at $14/unit. AppFolio at minimum $280 + per-unit fees. LeaseBase™ Founding Partner at $99 + $5/unit. All estimates for 30 units.
Questions
You didn’t get into property management
to do data entry.
Import your portfolio. Let LeaseBase™ handle the rest.
Takes 2 minutes • No credit card required • Rate locked for 12 months