Your vendors, organized
Vendors handle their own assignments — quotes, progress updates, and communication — without you playing middleman.
How the vendor portal works
You invite vendors to LeaseBase. They get their own login and dashboard — purpose-built for work order management.
What owners do
Create vendor profiles with contact details, specialties (plumbing, electrical, HVAC, general), and service areas.
When a maintenance request comes in, assign it to a vendor. They receive an SMS with the job details and a link to accept or decline — no phone call needed.
Review vendor quotes, approve costs, and authorize payment when work is complete. Full cost tracking.
See every vendor’s complete work order history, response times, and payment records.
What vendors do
Vendor receives an SMS with the job summary and a magic link. One tap to accept — or decline if unavailable. No app required.
Vendor provides a cost estimate for the work. Owner reviews and approves before work begins.
Vendor marks work as started and completed. Adds comments, photos, and documentation along the way.
Once work is confirmed, vendor payment is tracked and documented in LeaseBase.
Vendor portal features
Vendor Dashboard
Vendors see their assigned work orders, status breakdowns, and priority levels at a glance.
Work Order Detail
Full context on every work order: property, unit, issue description, photos, priority, and timeline of all actions taken.
Comments & Attachments
Vendors add comments and attach photos, invoices, or receipts directly to the work order. Communication documented in one place.
Quote Workflow
Vendor submits a quote. Owner reviews and approves or rejects. No work starts without owner authorization.
Status Tracking
Work orders move through clear statuses: Assigned, Acknowledged, Quoted, Approved, In Progress, Completed, Paid.
SMS Dispatch & Magic Links
Vendors receive work orders via SMS with a one-tap link to view details, accept, and update status. No app download, no account required for initial response.