New York Property Management Software
Best Property Management Software
for New York Landlords (2026)
New York landlords must track rent caps, security deposit limits (1 month’s rent), and strict eviction notice requirements. The wrong move costs thousands.
Free forever · No credit card required · New York-compliant from day one
Why New York Landlords Need Specialized Software
Most property management software is built for simple markets. New York isn't simple: rent caps, just-cause eviction rules, and local ordinances layer on top of state law. A general-purpose spreadsheet won't catch the difference between a statewide cap and a stricter city ordinance.
LeaseBase was designed to handle rent-controlled states. It tracks the 10% or 5% + CPI, whichever is lower (Good Cause Eviction Law) statewide cap and city-level overrides, flags when a proposed increase would violate the law, and generates a compliant rent increase notice automatically.
With rent control in effect, a single illegal increase can void the rent increase entirely — and expose you to tenant lawsuits. Automated cap tracking isn't optional in New York.
New York landlord-tenant law is governed by statutes including
Good Cause Eviction Law
(N.Y. Real Prop. Law §226-C et seq.) and 2 other key statutes.
A compliant platform surfaces the relevant rule at exactly the right moment — notice generation, deposit tracking, rent increase review.
New York Compliance Snapshot
The six numbers every New York landlord needs to know.
1 month’s rent
Deposit Limit
14 days
Return Window
14 days
Eviction Notice
30 days
Rent Increase Notice
24h
Entry Notice
$50 or 5% of monthly rent (whichever is less)
Late Fee Cap
Key New York Laws Every Landlord Must Know
These statutes govern residential rentals in New York. A compliant property management platform applies them automatically.
Good Cause Eviction Law
N.Y. Real Prop. Law §226-C et seq.
Statewide rent increase cap (10% or 5% + CPI) and just cause eviction protections. Covers most residential tenancies outside NYC rent stabilization.
Housing Stability and Tenant Protection Act (HSTPA)
2019 Session Laws, ch. 36
Major 2019 reform limiting security deposits to 1 month, restricting late fees, and strengthening rent stabilization in NYC.
NYC Rent Stabilization Law
NYC Admin Code §26-501 et seq.
Covers approximately 1 million apartments in NYC with RGB-set annual rent increases.
Security Deposit Violation Penalties in New York
Tenant may recover the deposit plus interest if not properly held or returned
- Late return past the 14-day deadline — tenants may sue for the amount withheld plus penalties.
- Missing itemized deduction statement — forfeit all claimed deductions.
- Commingling deposit funds with operating accounts — violation of New York fiduciary requirements.
- Evicting without just cause — case dismissal and potential civil liability for wrongful eviction.
Best Property Management Software for New York — Compared
How LeaseBase stacks up against the leading platforms for New York landlords.
Competitor data sourced from published pricing pages as of 2026. Features may vary by plan.
How LeaseBase Handles New York’s Unique Requirements
Five features that matter most for New York landlords — and how LeaseBase delivers each one.
1. Compliance Monitoring
LeaseBase monitors your compliance posture against New York law in real time. Deposit amounts are checked against the 1 month’s rent cap. Return deadlines are tracked from move-out date — you get an alert on day 9, five days before the 14-day statutory deadline.
For New York’s rent cap of 10% or 5% + CPI, whichever is lower (Good Cause Eviction Law), LeaseBase calculates the maximum allowable increase on every lease renewal and flags any increase that would exceed it before you send the notice.
2. Rent Collection & Late Fees
Online rent collection in New York isn’t just about convenience — it creates a payment trail that’s essential if you ever need to serve a 14-day nonpayment notice or prove payment history in court.
Late fees are automatically calculated within New York’s cap ($50 or 5% of monthly rent (whichever is less)) and never assessed until the statutory grace period has elapsed. Every fee is documented with a timestamp so your records are defensible.
3. Lease Management & E-Sign
Generate a New York-compliant lease agreement in minutes. Required disclosures are pre-populated based on your property address and state rules. Rent increase notices are generated with the correct 30-day advance notice automatically baked in.
E-sign is included at no extra cost via DocuSeal — legally binding in New York under the UETA and federal E-SIGN Act. Every signed document is stored securely and retrievable in one click.
4. Maintenance & Vendor Management
In New York, landlords who fail to make repairs within a reasonable time risk tenants withholding rent or claiming the implied warranty of habitability has been breached. LeaseBase turns maintenance requests into tracked work orders — with timestamped status changes and vendor assignments.
Every maintenance record is part of your audit trail. If a tenant dispute escalates, you can show exactly when you received the request, when you dispatched a vendor, and when the repair was completed.
5. AI Assistant
The LeaseBase AI assistant answers landlord questions with New York-specific context. Ask “Can I charge for this carpet damage?” or “How much notice do I need to enter my tenant’s unit?” — and get an answer grounded in New York law, not generic advice.
AI is included in every plan. It’s not a chatbot for generic questions — it’s wired into your actual portfolio: your properties, your leases, your open maintenance requests.
Manage your New York rentals the right way — for free.
Compliance tracking, rent collection, e-sign, and AI — all included. No credit card, no trial period.
Start Managing FreeFree forever · No credit card required
Frequently Asked Questions — New York Property Management Software
Common questions from New York landlords evaluating property management software.
What is the rent increase cap in New York?
Under the 2024 Good Cause Eviction Law, rent increases are capped at 10% or 5% + CPI, whichever is lower. In NYC, rent-stabilized apartments have separate caps set annually by the Rent Guidelines Board.
Does New York require just cause for eviction?
Yes. The Good Cause Eviction Law requires just cause for eviction statewide. Landlords must have a specific legal reason to evict, and unreasonable rent increases can be challenged as constructive eviction.
What is the security deposit limit in New York?
New York limits security deposits to 1 month’s rent. The deposit must be returned within 14 days of lease termination with an itemized statement. Interest earned on the deposit belongs to the tenant.
How do NYC rent stabilization rules differ from statewide law?
NYC has a separate rent stabilization system covering approximately 1 million apartments. Annual increases are set by the Rent Guidelines Board (typically 1-3%). Rent-stabilized tenants have additional protections beyond the statewide Good Cause law.
What’s the best free property management software for New York?
LeaseBase is the only fully free property management platform built with New York compliance in mind. It includes rent collection, e-sign leases, maintenance tracking, and an AI assistant at no cost — with no property limit and no expiring trial. Alternatives like TurboTenant, Avail, and RentRedi offer free tiers, but they either restrict features or charge for e-sign and rent collection.
Is LeaseBase really free for New York landlords?
Yes. LeaseBase is free forever — no credit card required, no time-limited trial. Core features including rent collection, e-sign, compliance monitoring, maintenance tracking, and the AI assistant are all included at no cost. Tenant screening is available at applicant cost (the applicant pays, not you). There is no paywall on basic landlord workflows.
What makes New York different from other states for landlords?
New York stands out for its active rent control environment — with a statewide cap of 10% or 5% + CPI, whichever is lower (Good Cause Eviction Law) and just-cause eviction requirements in many jurisdictions. This means landlords must track not just state law but city-level ordinances that may impose stricter rules. The combination of rent caps, deposit regulations (1 month’s rent limit), and 14-day return windows creates a high compliance surface area compared to most states.
Start Managing Your New York Rentals with Confidence
Deposit deadlines, rent cap calculations, e-sign leases, and AI-powered compliance — all free, all built for New York landlords. No credit card required.
Free to explore · No credit card required
Top Cities in New York
City-level property management software guides for New York’s largest markets.
Best PM Software by State
Own rentals in other states? We cover all 50 — each with state-specific compliance rules baked in.
How we built this guide: New York compliance data is sourced from official state statutes
(N.Y. Real Prop. Law §226-C et seq. and related statutes),
verified against New York government sources. Competitor feature data is sourced from published pricing and feature pages as of August 2026. Last updated: August 2026. This page provides general information, not legal advice.
Reviewed by Rachid Abadli
Founder & CEO, LeaseBase · Sacramento landlord · Self-managing since 2019
LeaseBase is a property management platform — not a law firm. Consult a licensed attorney for advice specific to your situation.
