Skip to main content
Start Free Trial

Migration Guide

Switch from Rent Manager to LeaseBase

Rent Manager’s 450+ report types make it the most powerful export platform in property management. Export everything — properties, tenants, financials — and let LeaseBase import it automatically.

Start My Import See How It Works

What You Can Export from Rent Manager

Data TypeFormatsNotes
Properties & UnitsCSV, ExcelFull property tree with unit details
Tenants & ContactsCSV, ExcelTenant profiles, contact info, lease associations
Rent RollCSV, Excel, PDFCurrent and historical rent rolls
Financial ReportsCSV, Excel, PDFBalance Sheet, P&L, General Ledger, Trial Balance
Vacancy ReportsCSV, Excel, PDFCurrent and projected vacancies
Owner StatementsPDFPayment data and distribution details
Vendor Bills & ChecksCSV, ExcelAP history, vendor contact data
ACH Payment FilesNACHAStandard banking format for payment records

Rent Manager’s Report Export Scheduler can automate recurring exports — useful for bulk historical data pulls.

Step-by-Step: Export Your Data from Rent Manager

Step 1. Open Rent Manager on your desktop and navigate to Reports → Report Center.
Step 2. Select the report you need (e.g., Rent Roll, Tenant List, or Financial Summary). Set date ranges to capture your full history.
Step 3. Click Export in the report toolbar and choose CSV or Excel format. For financial reports, PDF also works.
Step 4. For bulk exports, use Reports → Report Export Scheduler to queue multiple reports at once.
Step 5. Save all exported files to a single folder, then upload them to LeaseBase.

How LeaseBase Imports Your Data

1. Upload — Drop your CSV, XLSX, or PDF files into LeaseBase. Upload one file or many at once.
2. AI Classifies & Extracts — Our AI identifies each document type (rent roll, tenant list, financial report) and extracts every property, unit, tenant, and lease term automatically.
3. Review & Confirm — Smart entity matching resolves address variations and name differences. Green means auto-matched, amber means confirm. Nothing changes until you approve.

What Gets Imported

Properties

Addresses, property types, ownership details

Units

Unit numbers, bedrooms, bathrooms, rent amounts

Tenants

Names, contact information, lease associations

Leases

Start/end dates, rent amounts, terms, deposit amounts

Payment history from Rent Manager is exported for your records. LeaseBase starts fresh with rent collection — tenants pay through your new LeaseBase tenant portal.

Why Landlords Switch from Rent Manager

  • No desktop software required. LeaseBase runs entirely in the browser — no installs, no server maintenance, no version upgrades.
  • Flat-rate pricing. No per-unit fees, no transaction surcharges. Plans from $19/mo whether you manage 5 units or 75.
  • Built-in compliance monitoring. California rent caps, deposit limits, and required disclosures tracked for 60+ cities — updated nightly.
  • AI-powered import. Upload your Rent Manager exports and LeaseBase builds your portfolio automatically. No column mapping or manual data entry.

Ready to switch from Rent Manager?

Export your data, upload to LeaseBase, and be live in an afternoon. Founder-led onboarding included.

Other migration guides

Switch from AppFolioSwitch from RentRediSwitch from BuildiumSwitch from TurboTenantSwitch from AvailSwitch from HemlaneSwitch from Rentec DirectSwitch from SimplifyEmSwitch from StessaSwitch from BaselaneSwitch from InnagoSwitch from DoorLoopSwitch from Yardi BreezeSwitch from Landlord StudioSwitch from ZillowSwitch from QuickBooksSwitch from Spreadsheets

Start your switch →